Weather decisions

Check your date against the monsoon months and decide the weather call time (for example, 2 pm for an evening function).
Confirm the covered fallback holds every guest seated, not a fraction under a marquee.A fallback for half the count is not a fallback; it is a queue in the rain.
Agree who makes the weather call: one named person on your side, one on the venue side.
Ask how long the venue needs to move decor, sound and dining indoors, and what stays outside.
Record the fallback reservation, extra charges, decision deadline and the person authorised to approve the move.
Plan shade and water for afternoon functions: fans, misting or shaded seating for elders.
Check the ground: drainage on the lawn, walkway surfaces in heels, and lighting for the path after dark.

Sound, timings and permissions

Ask the venue for the applicable sound restrictions, event cutoff and any permissions needed for your date.
If an indoor after-party is proposed, confirm permitted timings, capacity, availability and sound arrangements.
Schedule speeches and music within the agreed timings; confirm any special-effects permissions before including them.

Write the run sheet backwards from the last function of the day.
Agree an arrival window and plan sheltered waiting, drinks and seating for early guests.Size the arrival plan around your transport waves and guest list.
Confirm separate ceremony and dining spaces, or agree a timed turnaround with the suppliers.
Position buffet stations so queues do not cross the entrance or the stage sightline.
Time the baraat route and the entry with the venue and the band, including where vehicles stop.
Schedule vendor load-in and load-out with the venue’s release times, and share it with every vendor.
Name a single point of contact on the day who is not a member of the wedding party.

Check your date against the monsoon months and decide the weather call time (for example, 2 pm for an evening function).
Confirm the covered fallback holds every guest seated, not a fraction under a marquee.A fallback for half the count is not a fallback; it is a queue in the rain.
Agree who makes the weather call: one named person on your side, one on the venue side.
Ask how long the venue needs to move decor, sound and dining indoors, and what stays outside.
Record the fallback reservation, extra charges, decision deadline and the person authorised to approve the move.
Plan shade and water for afternoon functions: fans, misting or shaded seating for elders.
Check the ground: drainage on the lawn, walkway surfaces in heels, and lighting for the path after dark.

Ask the venue for the applicable sound restrictions, event cutoff and any permissions needed for your date.
If an indoor after-party is proposed, confirm permitted timings, capacity, availability and sound arrangements.
Schedule speeches and music within the agreed timings; confirm any special-effects permissions before including them.

Write the run sheet backwards from the last function of the day.
Agree an arrival window and plan sheltered waiting, drinks and seating for early guests.Size the arrival plan around your transport waves and guest list.
Confirm separate ceremony and dining spaces, or agree a timed turnaround with the suppliers.
Position buffet stations so queues do not cross the entrance or the stage sightline.
Time the baraat route and the entry with the venue and the band, including where vehicles stop.
Schedule vendor load-in and load-out with the venue’s release times, and share it with every vendor.
Name a single point of contact on the day who is not a member of the wedding party.